Administrations and Guidelines

​E-Motions Guidelines (adopted by the Board on 4 November 2025)

The e-motion is not the preferable means for decision-making and should only be used in unavoidable cases. The Board of Directors are responsible for putting forward issues in a timely manner during regular board meetings to provide proper room for discussion, consideration and decision making. 

The procedures for making an E-motion are set out as follows:

 

- E-Motion should be sent to the Board of Directors via WhatsApp Group.
- Board members shall respond within 48 hours, otherwise the E-motion will die automatically.
- E-motion passes with a simple majority vote. However, any motion requiring a two-thirds majority to pass must not be presented on the e-floor.
- Related supervising officers or Secretary General or General Legal Council will be responsible for counting votes and state the voting results. Upon enough votes, he needs to report to the President, and the E-motion will be adopted after the President’s announcement. Please take note that the President is the only person who may announce the voting results.
- In the e-floor, only motions that would have a good consensus may be moved. Issues that need amendments or discussion are not suggested to be moved in the e-floor. If there are any issues or confusion, it is suggested to restart the procedure from the beginning.
- Formal ratification of the adopted e-motion is required in the immediately subsequent formal board meeting.
- The requirement for budgets and IEs to have prior approval by the Treasurer also applies for e-motions.